Allstaff Professional Services division are looking to speak to an experienced HR Assistant to work with our well-established manufacturing client based at the Inchinnan Buisness Park.
Our client is going through a period of growth and is now looking for someone to join their HR team, working alongside their HR Manager and HR and Payroll Assistant. Due to the nature of the business this role will be based onsite 5 days a week. If you have great communication skills, are proactive, forward thinking, CIPD qualified, and have experience with ER and recruitment admin, we would love to hear from you.
Key Responsibilities:
- Administrative duties involved in the day-to-day smooth running of the HR department. Includes general correspondence, absence process tracking and reporting, and ad hoc projects as required.
- In conjunction with HR & Payroll Assistant, create and issue new starters contracts of employment and onboarding paperwork.
- Maintain accurate and up to date personnel records.
- Update and issue organisation charts as required.
- Support managers with minute taking within employee meetings as required.
- Work very closely with the HR & Payroll Assistant to ensure appropriate payroll cover when required.
- Assist with data cleansing and data accuracy in all HR systems and ensure that all updates/ changes are auditable.
- To collate and run reports/ Management Information, as requested.
- Recording and monitoring sickness and other types of absence, sickness procedures, collation of medical fit notes.
- Supporting the business with recruitment with advertising, selection, and interviews when required.
- Supporting HR with the onboarding process. Including issuing relevant documentation, tracking completion to ensure that all employees are onboarded correctly.
Skills and Experience:
- Previous experience within an HR team environment
- Ability to communicate effectively with clear and concise language both verbally and with written correspondence
- Strong organisational skills with the ability to prioritise own workload and deal with conflicting priorities
- Ability to deal with sensitive and confidential information with diplomacy and discretion.
- Ability to respond to queries in a timely manner, ensuring a high attention to detail and accuracy
- Positive approach with ability to work as part of a team and autonomously
- Proactive approach to problem solving
- Ability to work calmly under pressure
- Experience with the timely processing of timesheets and supporting with payroll administration would be preferable.
- Proficient in Microsoft Office and Outlook
- First rate organisational skills, methodical and thorough approach to work with excellent attention to detail
- Ability to work unsupervised and demonstrate initiative
- Polite, professional telephone manner
- A great team player who is a conscientious, dedicated and enthusiastic individual who wishes to develop
Hours of work are Monday – Thursday 9am-5.30pm and Friday 9am – 4pm.
If you’re looking for a HR assistant opportunity, please contact us by submitting your CV below at your earliest convenience.
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Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer.