Facilities Coordinator & Centre Manager

Allstaff Office Division are delighted to bring to the market the role of Facilities Coordinator & Centre Manager

About the Role:
This role involves overseeing site operations and facilities management. The successful candidate will ensure the smooth running of a site whilst the remainder of the time overseeing the facilities management of other sites between a 1 hour travel raduis. maintaining high standards, and delivering an exceptional experience for both new and existing clients. You will be based out of an office in Dunfermline with the expectation of travelling to other sites once per month. Car essential with mileage paid.

We seek a solutions based individual, who can build positive working relationships and build rapport, who is quite happy to be immersed in many tasks.

Key Responsibilities:

• Oversee site maintenance, ensuring all property management tasks are completed to a high standard on time.
• Assign and manage work orders, coordinating with internal teams and external contractors, plumbers, joiners, electricians etc.
• Source and manage relationships with new and existing suppliers across various trades.
• Conduct regular inspections to ensure compliance with health and safety regulations.
• Maintain vacant units in a presentable condition, liaising with the sales team for viewings and arranging.
• Handle client queries, meeting room bookings, and centre tours.
• Manage CRM updates, tenant move-ins, exits, and property inspections.
• Supervise a small team of maintenance engineers, ensuring efficient operations.

Skills & Experience Required:

• Previous experience in facilities management or property maintenance is essential.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Familiarity with CRM systems and administrative processes.
• Self-motivated, proactive, and able to work both independently and as part of a team.
• A solid understanding of industry best practices, legal requirements, and health & safety procedures.

Hours of Work:
37.5 hours per week, Monday to Friday (flexible).

If you are interested in this Facilities Coordinator & Centre Manager role, please apply today or Contact us!

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Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV, you are consenting to Allstaff processing your personal data for the purposes of providing work-finding services, including processing using software solution providers and back-office support.