Office Manager

Allstaff Office Division are delighted to bring to the market the role of Office Manager.

Location: East Kilbride (Hybrid – 3 days office / 2 days from home)
Salary: From £37,000 depending on experience
Type: Full-time, Permanent
Hours: 37 hours per week

Monday – Thursday: 8:00am – 4:30pm
Friday: 8:30am – 2:00pm
(Flexibility available)

We are recruiting on behalf of a growing business seeking a highly capable and self-sufficient Office Manager to join their small, close-knit team in East Kilbride. This is a hands-on and varied role, ideal for someone who enjoys working across multiple areas of the business and thrives in a fast-paced but supportive environment.

Key Responsibilities:

• Provide day-to-day office management and administrative support across the business
• Manage invoicing and reconciliation using Xero accounting software:
• Generate and send sales invoices
• Upload and process purchase invoices
• Reconcile payments and receipts
• Issue reminders for outstanding payments
• Prepare and send quotes for larger projects
• Contact suppliers for up-to-date stock and pricing information
• Upload maintenance jobs into Simpro software and raise POs
• Coordinate with electricians and engineers to ensure job details and materials are in place
• Liaise with external stakeholders including suppliers, clients, and service providers
• Maintain accurate records and ensure documentation is kept up to date
• Book travel and accommodation for Directors, Managers, Engineers and Electricians
• Attend approximately 4 networking events or awards ceremonies per year, potentially involving UK travel
• Support directors and other departments with ad hoc administrative and PA tasks
• Contribute to streamlining and improving internal systems and processes

HR & H&S Support (Desirable Experience):

• Assist with onboarding of new starters and return-to-work processes
• Maintain health & safety documentation and training records
• Send out and track RAMS (Risk Assessments and Method Statements)
• Help implement internal processes and keep employee contracts up to date

About You:

• Previous experience in an Office Manager, Accounts Administrator or Senior Administrator role
• Experience using Xero and ideally Simpro or similar workflow/job management software
• Strong attention to detail and excellent organisational skills
• Able to communicate confidently with internal and external stakeholders
• Comfortable working independently and managing multiple tasks
• Ideally from a construction, facilities, or manufacturing background
• HR or H&S admin experience would be a distinct advantage

If you are interested in this Office Manager role then we encourage you to apply for this opportunity or contact us directly.

Follow us on LinkedIn or Instagram for updates, news, and further job opportunities.

Salary: From £37,000 depending on experience
Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using software solution providers and back-office support.