Sales Administrator

Job Description:

Allstaff Office Division are delighted to bring to the market the role of Sales Administrator (12 Month FTC)

Start Date: Early to mid-May

Allstaff are looking for a talented Sales Administrator who thrives in a fast-paced, support-focused environment where customer needs are the top priority. This opportunity is with a well-established and supportive client based in Erskine, offering a varied role within a friendly and collaborative team.

Location: Erskine

Overview
We are looking for a reliable and organised Sales Administrator to support our sales function and wider team on a 12-month fixed-term contract to cover maternity leave. This is a fully onsite role, with the potential to become permanent for the right candidate.

Full training will be provided on ERP systems, cloud-based systems, and internal company procedures.

Working Hours

Monday to Thursday, 8:30am – 5:00pm
Friday, 8:30am – 4:30pm
30-minute break each day

Key Responsibilities

• Taking initial customer enquiries and providing a professional first point of contact
• Preparing and submitting sales quotations using an ERP system
• Following up quotations within agreed timeframes to secure business
• Processing customer orders and placing orders with suppliers to ensure timely fulfilment
• Liaising with suppliers and distributors to track orders and resolve queries
• Building strong relationships with customers to encourage repeat business
• Supporting the external sales team with quotation creation and order processing
• Passing site-related enquiries to the external sales team
• Managing jobs from initial quotation through to order and delivery
• Supporting the sales team with general administration, including filing, scanning, and expediting sales and purchase orders
• Raising delivery notes for invoicing
• Updating internal systems, including maintaining accurate records on the EDC server and Sales Operating System
• Ensuring all data and price lists are kept up to date

Additional Duties

• Greeting visitors and customers on site when required
• Assisting colleagues and management with general administrative tasks
• Attending internal meetings and providing updates on workload and progress

Skills & Experience

• Proficient in Microsoft Office, particularly Excel and Word — candidates should have good to advanced Excel skills
• Excellent telephone manner and communication skills
• Ability to work accurately under pressure and meet deadlines
• Strong attention to detail with a proactive, problem-solving approach
• Experience using an ERP system would be highly beneficial
• Friendly, professional, and presentable with good timekeeping
• Adaptable, willing to learn, and able to work both independently and as part of a team

Experience Required: 12–24 months
Education Requirement: None specified
Experience in place of education: true

If you are interested in this Sales Administrator role then we encourage you to apply for this opportunity or contact us directly.

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Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support