Sales Administrator

Allstaff Office Division are delighted to bring to the market the role of Sales Administrator for our client in Girvan, South Ayrshire.

This role is temporary with a view to becoming permanent. Due to the location of the site, it is advantageous to drive with own transport.

The Sales Administrator is responsible for providing comprehensive administrative and operational support to the sales function, ensuring the efficient processing of orders and a high standard of customer service. This role plays a vital part in coordinating the end-to-end order and delivery process, maintaining accurate customer data in line with GDPR requirements, and supporting the smooth running of daily sales activities.

The position involves close collaboration with internal teams to manage customer accounts, including monitoring credit levels, assisting with sales and financial reporting, and supporting the management of debtor accounts and incoming payments. In addition, the Sales Administrator contributes to stock control and aspects of quality assurance, helping to ensure product availability and service standards are consistently met.

A key aspect of the role is building and maintaining strong customer relationships by providing timely updates, particularly around delivery schedules, and ensuring a responsive and professional service at all times. Through effective organisation and attention to detail, the Sales Administrator supports the wider team in achieving business objectives while delivering a positive customer experience.

The role is committed to upholding the company’s health and safety standards, promoting a safe working environment, ensuring compliance with all relevant regulations, and embedding best practices across all departments.

DUTIES:

• Taking & processing orders
• Managing delivery process
• Maintaining customers data in line with GDPR
• Assisting with accounts & sales reports
• Involved in managing customer credit levels
• Nurture relationships with customers to ensure the best service for customers and long-term good-quality customer base for the business.
• Helping with stock control & aspects of quality control
• Updating customers with delivery dates
• Managing debtors & customer payments
• Providing general admin support to team
• Any other duties that may be reasonably requested

REQUIRED:

• Exceptional communication skills with the ability to foster strong supplier relationships
• Solid organizational skills
• High attention to detail
• Team player & willing to contribute ideas
• Ability to use own initiative
• Financial and numerical skills

Hours: Monday to Friday, 8:00am – 5:00pm (1 hour lunch)

If you are interested in this Sales Administrator role then we encourage you to apply for this opportunity or contact us directly.

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Allstaff is operating as an Employment Business for the supply of temporary staff, engaging and paying workers directly and supplying to a client. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.