HR Assistant

Allstaff Professional Services Division are delighted to bring to the market the role of HR Assistant based in Inchinnan, Renfrewshire.

Please not this is a fully onsite role, 5 days per week.

Our client is an Industry leading UK manufacture, who creating award winning brands within their private label and consumer divisions.

This role will sit within the HR department and will support in maintaining accurate employee records, day to day administration and reporting on behalf of the HR Function.

Key Responsibilities:

• Administrative duties involved in the day to day smooth running of the HR department including general correspondence, including absence process tracking and reporting and ad hoc projects as required.
•  In conjunction with HR & Payroll Assistant, create and issue new starters contracts of employment and onboarding paperwork.
• Maintain accurate and up to date personnel records.
•  Update and issue organisation charts as required.
• Support managers with minute taking within employee meetings as required.
• Work very closely with the HR & Payroll Assistant to ensure appropriate payroll cover when required.
•  Assist with data cleansing and data accuracy in all HR systems and ensure that all updates/changes are auditable.
• To collate and run reports/Management Information, as requested.
• Recording and monitoring sickness and other types of absence, sickness procedures, collation of medical fit notes.
• Supporting the business with recruitment with advertising, selection and interviews when required.
• Supporting HR with the onboarding process, including issuing relevant documentation, tracking completion to ensure that all employees are onboarded correctly.

Skills and Experience:

•  Previous experience within an HR team environment.
• Ability to communicate effectively with clear and concise language verbally, and with written correspondence.
• Strong organisational skills with the ability to prioritise own workload and deal with conflicting priorities.
• Ability to deal with sensitive and confidential information with diplomacy and discretion.
• Ability to respond to queries in a timely manner, ensuring a high attention to detail and accuracy.
• Positive approach with ability to work as part of a team and autonomously.
•  Proactive approach to problem solving.
•  Ability to work calmly under pressure.
• Experience with the timely processing of timesheets and supporting with payroll administration would be preferable.
• Proficient in Microsoft Office and Outlook.
• First rate organisational skills, methodical and thorough approach to work with excellent attention to detail.
• Ability to work unsupervised and demonstrate initiative.
• Polite, professional telephone manner.
• A great team player who is a conscientious, dedicated and enthusiastic individual who wishes to develop.
• Experience of using Cezanne HR and/or Imperago Time Management System (TMS) would be highly advantageous.

If you are interested in this HR Assistant Role then we encourage you to apply for this opportunity or contact us directly.

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