Allstaff Manufacturing Division are delighted to bring to the market the role of Document Administrator for company based near Johnstone, Renfrewshire. Due to the location, own transport is essential.

Our client is seeking a proactive and organised Document Administrator to join their manufacturing operation on a temporary, full-time basis. This is an excellent opportunity for someone with strong administrative and document control skills who enjoys working closely with operational teams to ensure documentation is accurate, compliant and up to date.

Role Purpose

The Document Administrator will support the Operations Team by transcribing current Risk Assessments into a new standard template and reviewing each document for accuracy with the relevant Process Owner.

The role will also support the conversion of existing Standard Operating Procedures (SOPs) into a new format, ensuring each revised document is accurate, clear, consistent and incorporates appropriate Health & Safety requirements.

Working closely with Operations, Health & Safety and Quality teams, you will gather information, resolve queries and confirm document accuracy throughout the project.

Key Accountabilities

Transcribe existing Risk Assessments into the agreed standard template, ensuring accuracy, completeness and consistency.
Review completed Risk Assessments with the relevant Process Owners to confirm documentation reflects current processes and agreed ways of working.
Support the conversion of existing Standard Operating Procedures into the new document format.
Ensure revised SOPs include appropriate Health & Safety information, including relevant controls, PPE/COSHH references and safe working practices where applicable.
Apply agreed document control standards, formatting, version control and naming conventions.
Coordinate document reviews with Process Owners, Process Leads and Team Leaders to resolve queries and confirm accuracy.
Complete quality checks for spelling, grammar, clarity, completeness and consistency before documents are issued for review.
Maintain accurate records of documentation progress, highlighting any issues or delays to the Manufacturing Excellence Manager.

Experience Desired

Previous experience within an administrative, document control, manufacturing, quality, operations or Health & Safety support role would be advantageous.
Experience working with SOPs, Risk Assessments, controlled documents or process documentation is desirable.
Experience working collaboratively across different departments to gather, clarify and verify information.
A practical understanding of manufacturing environments and safe systems of work would be beneficial.
Experience working with key stakeholders to achieve common objectives.

Key Competencies

Good working knowledge of Microsoft Word, Excel and Outlook.
Excellent attention to detail and a high level of accuracy.
Ability to prioritise workload and work independently.
Strong communication skills with the confidence to liaise with stakeholders at all levels.
Good organisational skills and the ability to manage multiple document workflows.
Ability to follow standard templates and document control procedures.
An understanding of manufacturing processes and Health & Safety requirements, or a willingness to learn.

Key Relationships

Process Owners
Process Leads
Team Leaders
Health & Safety Advisors
Quality / Document Control

Benefits

Free parking
On-site parking

If you are interested in this Document Administrator role then we encourage you to apply for this opportunity or contact us directly.

Allstaff is operating as an Employment Business for the supply of temporary staff, engaging and paying workers directly and supplying to a client. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.

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