Operations Manager

Allstaff Office Division are delighted to bring to the market the role of Operations Manager based in Glasgow.

Job Summary

The Operations Manager is essential for the efficient running of the company operations. This role focuses on fostering a positive working culture, ensuring projects are completed on time. Responsibilities include overseeing administration and management processes, as well as supporting staff. You will organize and coordinate office operations, procedures, and facilities to ensure they are effective, efficient, and comply with relevant laws and policies. A thorough understanding of the Data Protection Act is crucial due to the handling of confidential information.

Communication

• Ensure that communication between staff effective whilst maintaining an environment of improvement.
• Support staff members with planning, and strategy decisions, making sure their work is adequately resourced
• Induct new team members
• Inform team of any workplace updates / changes as instructed by CEO
• Administration
• Develop and maintain all administration and filing systems
• Design and implement office policies and procedures
• Ensure health and safety regulations are followed
• Ensure the security, integrity, and confidentiality of any data the union holds
• Update staff regularly on GDPR
• Arrange and minute Team meetings, committee meetings & AGM
• Book Travel and accommodation
• Produce reports for Chief Executive and meetings
• Introducing and managing in-house IT systems making sure that they are fit for purpose.

Additional

• Monitor annual leave and sickness levels
• Support commercial team with Player of the Year Awards Dinner and Business Partner event
• Maintain and approve office supplies
• Maintain a safe and secure office environment
• Identify any skills gaps in the organisation
• Identify any staff training needs

Skills Required

• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple priorities and meet deadlines
• Confident in supporting and coordinating teams
• Strong attention to detail and ability to maintain accurate records
• Comfortable working with systems and implementing processes
• Understanding of compliance, confidentiality, and data protection principles
• Proactive and solution-focused approach to problem solving

Salary: Up to £32200 pa (for 24 hours) depending on experience
Hours: 24 hours per week over three days, however flexibility is offered and alternative working patterns can be considered

If you are interested in this Operations Manager role then we encourage you to apply for this opportunity or contact us directly.

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Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.